Esprit 2023 Preregistration Form for Attendees

Please do not print this form. Complete it in your browser, click the Submit button and check your email for your confirmation letter.

Instructions
  1. This form is for registering attendees, their Significant Others and any additional family members. If you're not an Attendee (i.e. you're a Presenter, Vendor etc.) please return to Registration Start and select the appropriate form.
  2. Each person attending Esprit MUST BE REGISTERED. You can use this form to register yourself and optionally your SO and an additional family member.
  3. Fields highlighted like this are required.
  4. Note that pre-registering does not obligate you to pay or attend nor are you guaranteed a space at Esprit or any hotel.
  5. Click Submit at the bottom. Your official Registration Letter will arrive via email shortly.
  6. Our mailing address is:

    Esprit Registrar, 2908 200th Ave SE, Sammamish, WA 98075-7469

  7. We urge you to refer to these Help buttons for lots of useful information and guidance.

All information is kept strictly confidential.

I'm using this form to:

Check all that apply.

Register myself
Register my Significant Other
Register another family member attending with me
Attendee Information
You
Your PREFERRED name*:
What you want to be called at Esprit
  
What pronouns do you prefer?*
Email:
 
Mailing Name*:
   
What year was your first Esprit?*
Your SO
SO's PREFERRED name*:
What your SO should be called at Esprit
  
What pronouns do you prefer?*
Email:
 
Mailing Name*:
   
What year was your first Esprit?*
Addtional Family
Add. Family's PREFERRED Name*:
What this person should be called at Esprit
  
What pronouns do you prefer?*
Email:
 
Mailing Name*:
   
What year was your first Esprit?*
Billing/Contact Information
Address*:
Must be valid for yearbook mailing
 
    State/Province - please use 2-letter abbreviation
 
Zip/Postal Code (use 99999 if not US or Canada)
 
Can we safely send mail to this address?
Yes, this address is safe
No, let me enter a different address for written communication
SAFE Address*:
 
    State/Province - please use 2-letter abbreviation
 
Zip/Postal Code (use 99999 if not US or Canada)
 
This is COUNTRY, NOT County!
Contact consent*:
Yes No
May we contact you via email about future Esprits? You can revoke this consent at any time. Your information is never shared outside Esprit.
Phone number:
Enter as 10 digits: NNN-NNN-NNNN
Best time to call (please indicate your timezone if not Pacific Time):
Name to ask for:
Text contact:
If you'd like to be contacted by text message during Esprit, please provide your mobile number. Only the Esprit Committee will have access to this and won't share it without your consent.
Attendance and Registration Fee

Please indicate days you're attending.

Refunds will be made only upon written request. Please review the Esprit Refund Policy below.

These rates ONLY apply if you pay in full BEFORE 30th April, 2023. Rates and payment due increase each month, regardless of when you register.

You
Days Fee Notes
Sun - Sun (SS-I-FR) $505.00 T3 Single Full Rate Sun-Sun Details
Wed - Sun (WS-I-FR) $455.00 T3 Single Full Rate Wed-Sun Details
Fri - Sun (FS-I-FR) $365.00 T3 Single Full Rate Fri-Sun Details
Sunday Only (1S-I-SR) $70.00 T3 Single Sunday1 only Details
Monday Only (1M-I-SR) $75.00 T3 Single Monday only Details
Tuesday Only (1T-I-SR) $75.00 T3 Single Tuesday only Details
Wednesday Only (1W-I-SR) $95.00 T3 Single Wednesday only Details
Thursday Only (1R-I-SR) $105.00 T3 Single Thursday only Details
Friday Only (1F-I-SR) $191.00 T3 Single Friday only incl. meals Details
Saturday Only (1A-I-SR) $192.00 T3 Single Saturday only incl. meals Details
LTNS (SR-I-LT) $245.00

T3 Long Time No See Rate

 Details
Do you have any special dietary requirements or allergies?
Yes No
Please check all that apply. Please use "Other" ONLY to specify major allergies and medical requirements: more info
Vegetarian Gluten_Free

Other:
Your SO
Days Fee Notes
Sun - Sun (SS-S-FR) $290.00 T3 SO Full Rate Sun-Sun Details
Wed - Sun (WS-S-FR) $250.00 T3 SO Full Rate Wed-Sun Details
Fri - Sun (FS-S-FR) $220.00 T3 SO Full Rate Fri-Sun Details
Sunday Only (1S-S-SR) $35.00 T3 SO Sunday1 only Details
Monday Only (1M-S-SR) $50.00 T3 SO Monday only Details
Tuesday Only (1T-S-SR) $60.00 T3 SO Tuesday only Details
Wednesday Only (1W-S-SR) $60.00 T3 SO Wednesday only Details
Thursday Only (1R-S-SR) $70.00 T3 SO Thursday only Details
Friday Only (1F-S-SR) $166.00 T3 SO Friday only incl. meals Details
Saturday Only (1A-S-SR) $167.00 T3 SO Saturday only incl. meals Details
Do you have any special dietary requirements or allergies?
Yes No
Please check all that apply. Please use "Other" ONLY to specify major allergies and medical requirements: more info
Vegetarian Gluten_Free

Other:
Your Additional Family
Days Fee Notes
Sun - Sun (SS-F-FR) $240.00 T3 Additional Family Full Rate Sun-Sun Details
Wed - Sun (WS-F-FR) $200.00 T3 Additional Family Full Rate Wed-Sun Details
Fri - Sun (FS-F-FR) $170.00 T3 Additional Family Full Rate Fri-Sun Details
Sunday Only (1S-F-SR) $35.00 T3 Additional Family Sunday1 only Details
Monday Only (1M-F-SR) $50.00 T3 Additional Family Monday only Details
Wednesday Only (1W-F-SR) $60.00 T3 Additional Family Wednesday only Details
Thursday Only (1R-F-SR) $70.00 T3 Additional Family Thursday only Details
Friday Only (1F-F-SR) $116.00 T3 Additional Family Friday only incl. meals Details
Saturday Only (1A-F-SR) $107.00 T3 Additional Family Saturday only incl. meals Details
Do you have any special dietary requirements or allergies?
Yes No
Please check all that apply. Please use "Other" ONLY to specify major allergies and medical requirements: more info
Vegetarian Gluten_Free

Other:

DO YOU PLAN TO APPLY FOR AN ESPRIT SCHOLARSHIP (financial assistance)?		 Yes, I intend to apply for a scholarship.

Add-Ons

You can preorder and prepay for various items in this section, such as additional meals. You can also indicate your interest in various excursions, but please note that many excursions will have significant additional costs which are not included in your Esprit registration fee. You'll be asked to confirm your participation when you check in. Click More... for details.

Excursions

Select Quantity
Croquet on the Lawn  Signup option only to gauge interest and numbers.    More... 0.00
Day Trip to Victoria BC on the MV Coho ferry (Butchart Option)  This is for the ferry only. Select a quantity to the right and then choose from the options that appear below to complete your outing. Some options may require prepayment which will be added to your Esprit acount.  The ferry portion of the excursion is approximately $43.50 round trip, paid when you board the ferry at Port Angeles. A passport or enhanced driver's license is mandatory to cross the border.    More... 0.00
Butchart Gardens High Tea  The Butchart Gardens High Tea is typically around $49.50. This is NOT covered by your Esprit fee and will be charged at the Dining Room.  Taxi and Gardens admission are required.    More... 0.00
Butchart Gardens Taxi and Admission  Shared taxi fare and admission to the Butchart Gardens. Taxi fare is about CAD$110 round trip (divided by 4-5 passengers). The Garden admission is about CAD$36.50 $which is required to partake in High Tea. Please have cash to cover the taxi fare.    More... 0.00
Golfing With Sandra  Signup option only, to gauge interest and numbers. Green fees and club rentals payable at clubhouse.    More... 0.00
Pickleball Tournament  Please note - this is a signup option only so we can gauge interest and numbers.   More... 0.00
Pickleball Beginner Classes  Please note - this is a signup option only so we can gauge interest and numbers.   More... 0.00
Stephanie Avion Chix w/ Stix Pool Tournament - SIGNUP  Please select this ONLY if you're signing up to play. Spectators are welcome and encouraged but don't need to sign up.    More... 0.00

Meals

Select Quantity
PLEASE NOTE  Additional meals are not available to purchase yet. Meals already included in your package are not affected.    More... 0.00
TOTAL $0
Volunteer Signup

Be a part of Esprit! There are many jobs - some small, some large - that we'd love some help with. If you'd like to help out for an hour or two, please check the areas below. For more details, click beside each one.

Click here to see the opportunities we have for you!

You
Ascot Setup  
Ascot Runner  
Audio Assistant  
Talent Show Setup Assistant  
Talent Show Backstage manager  
Equipment Move for Saturday Gala  
Your SO
Ascot Setup  
Ascot Runner  
Audio Assistant  
Talent Show Setup Assistant  
Talent Show Backstage manager  
Equipment Move for Saturday Gala  
Your Additional Family
Ascot Setup  
Ascot Runner  
Audio Assistant  
Talent Show Setup Assistant  
Talent Show Backstage manager  
Equipment Move for Saturday Gala  
Badge Photograph

You can provide a photograph of yourself to be used on your photo ID badge at Esprit. If you were at the latest in-person Esprit and had your portrait taken for the Yearbook you can also ask for that photo to be used. If you prefer, we can also take your photo when you check in.

We strongly encourage you to send in a photo ahead of time so that your badge will be ready when you arrive.

Badge photos must meet specific requirements. Please click here to review the Photo requirements.

You
Please use this uploaded photo:
Use latest in-person Esprit Yearbook Photo
Take photo on arrival
Your SO
Please use this uploaded photo:
Use latest in-person Esprit Yearbook Photo
Take photo on arrival
Your Additional Family
Please use this uploaded photo:
Use latest in-person Esprit Yearbook Photo
Take photo on arrival
Vaccination Certificate

Vaccination certificates not required now. However if state or federal regulations change, please be prepared to show proof of vaccination at checkin time.

The Fine Print

Please read all of the following. You will need to scroll through it to see it all and click the acknowledgement checkbox at the end.

By submitting this registration application I acknowledge that I have read the following terms and agree to them and will comply with them.

Esprit is an event for transgender people to meet, learn and socialize in an atmosphere of mutual respect and consent within the convention, the hotel, its staff and guests, and the community at large. Respectable and respectful attire and behaviour is expected regardless of your choice of gender presentation.

Esprit is a private event and occurs on private property, in a public setting, and both the hotel's and Esprit's rules of conduct apply. Lewd, lascivious, offensive, intrusive or fetish behavior by attendees or visitors, determined solely at Esprit's discretion, will not be tolerated and Esprit reserves the right to refuse admission or cancel the remaining portion of an attendee's participation if this code is violated.

Refunds will be made only upon emailed or written request.

Requests emailed or postmarked on or before 2nd April, 2023 are eligible for a full refund*. Requests emailed or postmarked between 3rd April, 2023 and 12th May, 2023 inclusive are eligible for a 50% refund*. If you cancel after 12th May, 2023, Esprit will credit the lesser of the current price of the full meal package or actual payment against the cost of attendance at Esprit 2024.

Extenuating circumstances will be considered at Esprit's sole discretion.

*Please note: If payment was made via PayPal, the refund will be reduced by any amount not returned to Esprit by PayPal.

I agree to abide by the Esprit Rules of Conduct and attest to the fact that I will be at least 21 years of age upon arrival at Esprit, unless attending as a child of an attendee. If a couple, I attest that we are a couple in a legally recognized relationship or who have been living together (maintaining the same physical residence) continuously for the past 12 months.

I have read and agree to these terms.